The HSE are continuing with their programme of inspections of primary and secondary schools in England, Wales and Scotland to assess how schools are managing the risk from asbestos. This will be in schools constructed prior to the year 2000.
The HSE inspectors will be contacting schools to arrange a visit. They will want to speak to the person at the school (Site Manager, Business Manager, Headteacher) who has the knowledge of how asbestos is managed at the school, and they may ask to see your Asbestos Register and Management plan prior to the visit.
Following the HSE inspections last year, changes have been made as to how Somerset Council manage and review asbestos in our buildings. All LA maintained schools (including VA and Foundation) are now receiving an annual inspection of their accessible asbestos containing materials (ACMs) which is delivered by our Asbestos Team from Scientific Services, and they are therefore no longer conducting 5-yearly management surveys.
In readiness for a visit, please review the current arrangements. You should have the following in place and/or in your white Asbestos folder:
- Signing Sheet to record the names of those who have been shown the folder
- Asbestos Permit to Work forms for working on or near asbestos
- F21a Asbestos Management Plan completed and reviewed
- Civica annual Asbestos management arrangements questionnaire
- Most recent Asbestos Management survey report (this contains the Asbestos Register)
- Most recent Asbestos re-inspection survey report (Scientific Services are conducting these surveys annually)
- Asbestos Emergency Procedure document
- SC Asbestos Policy (HS021)
- Any refurbishment demolition survey reports
- Completed permits that are now closed
- Any historical information relevant to Asbestos in the building
Please take note of the following for further information:
Asbestos Awareness Training
As part of the asbestos management process for schools, at least 2 people from each school should have attended Asbestos Awareness Training. Please check that this is the case, if not contact Sharon Larkman to book the next session on 17th January 2024 at 10.00am. The training is completed via TEAMS and takes around 2 hours.
The 5 yearly Premises Manager Training provided by the Health and Safety Service does provide some information on the council’s processes of asbestos management, however this is not a substitute for Asbestos Awareness Training. This training must be completed in addition to Premises Manager Training.
Asbestos Refurbishment and Demolition Surveys
If your school is completing any works that disturb the fabric of the building then there may be a requirement to complete a further asbestos survey, specific to the proposed work. If the school is managing the project themselves (i.e., not using the Education Property building surveyor) then please contact Sharon Larkman who will be able to advise if a further survey is required.
Academies
As Somerset Council has no responsibility for asbestos management in Academies, the schools have not been a part of the 5 yearly re-inspection programme and will not be having annual re-inspections completed by the Asbestos Team. If you think that your school requires an up-to-date survey, then please contact Sharon Larkman.
Action to take if you receive a call from the HSE for a forthcoming inspection
Contact Sharon Larkman at Scientific Services, phone 01823 355195.
Adding the Asbestos Inspection Report and Plan to your grab bag
An emergency grab bag can be a useful addition to the school office, to be taken outside when the fire alarm sounds or the building is evacuated, should a critical incident occur. The HSE requested during last years school visits, that a copy of the Asbestos Register and plan are added to the bag. More information here: Business Continuity Plan and organising an emergency grab bag for evacuations
