As part of the Council’s policy review programme, the Health and Safety Service has published updated policies on the Health and Safety Internet site for employees and elected members.
The following policies were reviewed:
- HS11 Work Related Violence Policy (supporting Guidance available)
- HS12 First Aid Policy (supporting Guidance available)
- HS13 Personal Protective Equipment Policy (supporting Guidance available)
- HS20 Workplace Health, Safety, and Welfare Policy (supporting Guidance available)
- HS31 Training Policy
- HS34 Management of Construction Tasks Policy (supporting Guidance available)
- HS40 Corporate Health, Safety, & Welfare Audit Policy (supporting Guidance available)
In reviewing the established policy documents there were no changes which fundamentally or significantly change the Council’s arrangements or commitment pertaining to risk management in the specified topics. However, accounting for organisational changes and feedback received during the consultation period, there were foreseeable changes to wording and responsibilities in the policies. The changes applied aim to enhance clarity and effectiveness, ensuring a safer working environment.
Where the policies apply to your area, managers and employees are asked to review their responsibilities stated in the policies to ensure services are operating in a compliant manner.
The Work-Related Violence Policy is aimed at advising staff that may potentially be abused, threatened, or assaulted by another person or employee. Its primary objective is to foster a safe and secure working environment for all employees by delineating the responsibilities of both the employer and employees in the identification, reporting, and resolution of violent incidents within the workplace. Minor changes were made to the policy such as the addition of the Safety Portal (corporate) and EEC (schools) as the incident reporting platforms and inclusion measures designed to offer support and protection to individuals affected by work-related violence.
Somerset Council’s First Aid Policy ensures that individuals present in the workplace, have access to adequate and appropriate equipment, facilities, and personnel to ensure employees receive prompt attention if they are injured or taken ill at work. It delineates the responsibilities of designated first aiders, details the location and upkeep of first aid equipment, and specifies the procedures for reporting and documenting incidents. The policy is designed to promote a safe and healthy work environment by ensuring that employees are aware of the first aid provisions and know how to access them when needed. Information on how to book First Aider training has been added to the guidance along with new FAQ questions.
The aim of the Personal Protective Equipment Policy is to safeguard employees by providing guidelines on the proper use, maintenance, and selection of personal protective equipment (PPE). It seeks to reduce workplace injury or illness risks by ensuring employees have appropriate PPE for their tasks and environments. The policy also details the responsibilities of employers and employees in complying with PPE requirements and maintaining a safe workplace.
The Workplace Health, Safety, and Welfare Policy provides guidelines and procedures to protect employee health, safety, and welfare in the workplace. It aims to create a safe working environment by identifying potential hazards, implementing preventive measures, and promoting well-being. The policy outlines the responsibilities of both the employer and employees in maintaining a safe workplace and offers a framework for addressing health and safety concerns, along with ensuring that the policy considers the needs of those with protected characteristics.
The purpose of the Training Policy is to provide guidelines and procedures for training within the organisation. It aims to ensure that all employees receive the necessary training to perform their roles effectively, comply with regulatory requirements, and support the Council’s overall goals and objectives. The policy outlines the responsibilities of various stakeholders, the types of training available, and the processes for planning, delivering, and evaluating training programs.
Management of Construction Tasks Policy provides comprehensive guidelines and procedures for the effective management of construction tasks within the organisation. It is designed to ensure that all construction activities are conducted safely, efficiently, and in compliance with applicable regulations and standards. The policy delineates the responsibilities of various stakeholders, details the processes for planning and executing construction tasks, and underscores the critical importance of safety, quality, and environmental considerations in all construction-related activities.
Lastly, our Corporate Health, Safety, & Welfare Audit Policy gives a comprehensive framework for conducting health, safety, and welfare audits within the organisation. This policy aims to ensure that corporate activities comply with relevant health and safety regulations, promote a safe working environment, and enhance the overall well-being of employees. By implementing regular audits, the organisation can identify potential hazards, assess risks, and take corrective actions to prevent accidents and incidents. This proactive approach helps in maintaining a culture of safety and continuous improvement.
All of the above are now available on the Health and Safety internet page.
